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Charter of
Duties
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CHAIRMAN:
1.To act as Chief Executive officer of the NHA and responsible
for the efficient administration and general professional
control of works under him.
2.He will be responsible to run the administration of the
Authority.
3.To be responsible for proper functioning and discipline
of the NHA.
4.To act as Chief Professional Adviser to the government
in all matters and on formulation of policies concerning
with the NHA.
5.To act as Principal Accounting Officer of the NHA within
the budget provision.
6.To preside over the Board meeting of the NHA and will
be responsible for calling Board meeting at least once a
month.
7.Members of the NHA will be responsible to the Chairman
individually for their respective works.
8.To approve Budget Estimate of NHA as per recommendation
of the Board.
9.Chairman, NHA will exercise financial power equivalent
as delegated by the Government.
10.To approve plans prepared by the Architects and consultants
for the works of the National Housing Authority as per recommendation
of the Board.
11.To allocate duties of officers as and when required.
12. To be responsible for maintaining proper security measures
of NHA.
13.To ensure revenue collection and safeguard NHA’s
property under his control.
14.To be responsible for appointment, promotion etc. of
the officers and staff as per existing procedure.
15.To be responsible for promotion of officers upto N.P.S
grade-IV of NHA as per existing rule.
16.To make transfer and posting up to N.P.S grade-IV of
NHA.
17.To be responsible for implementing National Housing
Policy within the perview of NHA.
18.To represent NHA and where personal representation is
not possible, he will select representative on his behalf.
19.To be responsible for issuing standing orders laying
down the maximum extent of all delegation of powers to the
officers serving under him.
20.To ensure that all decisions of the board are implemented
properly.
21.To inspect his office at least once in a month and field
offices at least once in a year or as and when required.
22.To meet all the officers under him located in the same
station from time to time to review cases pending for disposal.
23.To be responsible for drawing proceedings for disciplinany
case of all class I & II of NHA as per disciplinary
rule.
24.Any other duties assigned by the Govt.
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SECRETARY:
1.To act as a Staff officer of the Chairman.
2.To be responsible for preparation of agenda, synopsis
and minutes of Board’s meeting.
3.To deal with the correspondence regarding decisions of
the Board and follow up the actions of the Board’s
decision.
4. To sign letter on behalf of the Authority in connection
with the decisions taken by the Board. However the draft
to be initiated by the concerned branch and is to be approved
by the Chairman.
5. To preserve all reference documents of NHA & supply
the same to the board on demand/ requisitions.
6. To deal with the public relation works of NHA.
7. To deal with publication of Brochure, supplements on
the activities of the NHA.
8. To deal with publication of Rejoinders and maintenance
of publicity documents.
9. Such other duties as assigned to him from time to time
by the Chairman.
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MEMBER (ADMIN
& FINANCE):
1. He will be responsible to the chairman for his works.
2. To look after the administrative functions of different
sections of NHA.
3. To be responsible for processing of placement of fund
according to the demand of D.C. for land and structure to
be acquired by the NHA.
4. To be responsible for preparing training schedule for
the officer and staff of the Authority.
5. To be responsible for processing disciplinary cases of
all officers & staffs of NHA
6. To look after the establishment cases of all the employees
of the organisation.
7. To make correspondences with the Govt. as well as with
other organisation on behalf of NHA and also to attend meetings
as and when desired by the Chairman.
8. To advice the Board and the Chairman on the financial
matters and preparation of accounts of NHA.
9. To exercise general supervision and control on all financial
matters including Budget, Accounts and Audit.
10. To scrutinise and offer comments on Audit reports and
other financial matters.
11. To suggest ways and means for introducing proper system
of Accounts for the organisation.
12. To be responsible for preparation of Balance sheet of
the organisation.
13. To be responsible for preparation of Accounts manuals/
Accounts Rule and codes of NHA.
14. To perform any other duties assigned to him by the Chairman.
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| MEMBER (LAND
& ASSET. MANAGEMENT):
1. He will be responsible to the chairman for his works.
2. To be responsible for overall land & Asset management
of NHA.
3. To be responsible for proper functioning of land and asset
as per acts. Ordinance, rules issued by the government and
regulations made by the NHA.
4. He will be responsible for allotment of land as per decision
of the Board.
5. To be responsible for keeping of records of land and structures
of NHA.
6. To be responsible for engagement of magistrate / police
etc. and to take other necessary action for eviction and to
recover the properties in case of encroachment, unauthorised
use of land, houses, flats and shops etc.
7. To be responsible for proper maintenance of records of
residential, industrial and commercial estates, rehabilitation
zones and shops and markets constructed by NHA.
8. To deal with the allotment of plots and buildings etc.
of the NHA as per approval of the Board.
9. To be responsible for control & supervision in respect
of Land & Asset management of NHA including field offices.
10. To keep record of realisation of premiums of lands, rents
of shops and buildings and service charges etc.
11. To deal with all legal matters and civil suits with the
help of law officer of NHA.
12. To be responsible for issuing clear standing orders laying
down the maximum extent of delegation of powers to the officers
serving under him subject to the approval of the board.
13. To meet all officers under him located in the same station
once in a month to review cases pending for disposal.
14. To be responsible for time extension, lease deeds, sale
permission etc.
15. To perform any other duties assigned by the Chairman.
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| MEMBER (PLANNING,
DESIGN & SPECIAL PROJECT):
1. He will be responsible to the chairman for his works.
2. To be responsible to formulate Housing Development programme
for NHA.
3. To prepare proposal for acquisition of lands for NHA development
schemes to the administrative Ministry and the Ministry of
Land.
4. To be responsible for preparing Perspective plan, Master
plan, Action plan for different projects of NHA.
5. To advice the Board and the Chairman regarding all planning
matters.
6. To be responsible for preparing P.P. & PCP for the
NHA schemes/ projects.
7. To be responsible for preparing Master plan for each NHA
land, appartment, sites & services schemes of NHA.
8. To be responsible for preparing Architectural plans, drawings
for Building/Apartment schemes.
9. To be responsible for preparing structural designs for
all NHA schemes.
10. To be responsible for planned growth of the urban &
rural areas within the perview of NHA objective
11. To deal with the study and preparation of master plan
of the urban and rural areas under the jurisdiction of NHA.
12. To study and analyse environmental aspects of developments
projects
13. To suggest necessary changes in the master plan to suit
the change circumstances of the plans prepared by NHA.
14. To deal with the neighborhood plans of the urban areas
within NHA’s jurisdiction.
15. To deal with the revision, modification and up-grading
of local plans.
16. To deal with the survey and study of urban and rural
housing throughout the country.
17. To conduct research on Housing, planning & building.
18. To deal with the correspondence with Government departments
and other agencies for collecting maps and data's etc. required
for preparation of different types of plans.
19. To be responsible for analytical study of the economic
activities which effects the use of lands regarding preparation
of economic strategies of Housing development projects.
20. To deal with the socio-economic survey to form the basis
for the preparation of physical development plans.
21. To deal with the analysis of the survey data's for the
preparation of Housing development plans.
22. To deal with the economical and social problems facing
in the housing development of urban areas.
23. To attend various meeting on behalf of NHA with different
Ministries & other agencies.
24. To be responsible for all matters pertaining to economic
evaluation of projects .
25. To organise local and international seminar / workshop
etc. in connection with the housing policy of NHA.
26. Any other duties assigned by the Chairman.
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| MEMBER (ENGINEERING
& CO-ORDINATION):
1. He will be responsible to the chairman for his works.
2. To be responsible for implementing the projects properly
and timely under his jurisdiction.
3. To be responsible for taking all necessary steps according
to rules for acquisition of land for development schemes of
NHA.
4. To be responsible to meet with Executive Engineers &
Superintending Engineers once in a month to review the progress
of the projects and remove bottlenecks.
5. To take Housing/Apartment project within the perview of
National Housing policies.
6. To guide and control the preparation of estimates of works,
procurements of stores and machinery as per requirement of
the organisation.
7. To be responsible for co-ordinating both the head quarter
& field offices for monitoring the progress of the project.
8. To supervise and inspect working sites of NHA as and when
required.
9. To attend various meeting on behalf of the NHA with the
various Ministries/Agencies for implementing the projects.
10. To exercise financial power as delegated by the board.
11. To perform any other duties assigned by the Chairman.
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| SUPERINTENDING ENGINEER
(PLANNING & DESIGN):
1. To be responsible to assist Member (Planning & Design)
to perform his duties.
2. To be responsible to formulate Housing Development Progrmme
for NHA.
3. To be responsible for the preparation of P.P & P.C.P
for NHA schemes.
4. To be responsible for detail design of buildings &
apartment projects and other buildings of NHA.
5. To formulate allotment policies of NHA.
6. To be responsible for preparation of schedule of rates
of different items of works and materials for NHA.
7. To be responsible for supervising and guiding the survey
works being carried out for preparation of different programme.
8. To be responsible for socio-economic survey and collection
of datas for preparation of Housing development plan.
9. To deal with the publication of brochure, supplements on
the activities of NHA.
10. To deal with the arrangement of seminars, symposium etc.
on the affairs of NHA.
11. To deal with the photography and documentary films on
the activities of NHA.
12. To supervise and control the functions of officers and
staff working under his control.
13. To perform any other duties assigned by the competent
authority.
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| EXECUTIVE ENGINEER
(PLANNING & DESIGN):
1. To be responsible to S.E (Planning & Design) to perform
his duties.
2. To be responsible to formulate Housing development progrmme
for NHA.
3. To be responsible for the preparation of P.P & P.C.P
for NHA schemes.
4. To be responsible for detail design of buildings &
apartment projects and other buildings of NHA.
5. To formulate allotment policies of NHA.
6. To be responsible for preparation of schedule of rates
of different items of works and materials for NHA.
7. To be responsible for supervising and guiding the survey
works carrying out for preparation of different programme.
8. To be responsible for socio-economic survey and collection
of datas for preparation of Housing development plan.
9. To deal with the publication of brochure, supplements
on the activities of NHA.
10. To supervise and control the functions of officers and
staff working under his control.
11. To perform any other duties assigned by the competent
authority.
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| DEPUTY CHIEF ARCHITECT:
1. To be responsible to assist Member (Planning & Design)
to perform his duties.
2. To be responsible for preparation of master plan of different
urban areas and layout plans of different schemes of NHA including
architectural plans etc.
3. To be responsible to look after the planned growth of
the urban areas under NHA’s jurisdiction.
4. To be responsible for preparing details plan for apartment
projects and neighbourhood improvement projects.
5. To deal with the revision, modification and up-grading
of local plans.
6. To be responsible for analytical study of the economic
activities which effects the use of lands regarding preparation
of economic strategies of Housing development projects.
7. To deal with the socio-economic survey to form the basis
for the preparation of physical development plans.
8. To deal with the economical and social problems facing
in the development of urban areas.
9. To examine the proposal for land use for residential,
commercial and industrial purposes.
10. To be responsible for rendering technical advice to the
Member ( Planning & Design) and preparation of Architectural
standards for different residential estates of NHA.
11. To prepare models of building for guidance of public
and for the NHA projects.
12. To study different aspects of designs of buildings and
suggest modification and improvement.
13. To be responsible for supervision of works of officers
and staff engaged for Architectural works.
14. To perform any other duties assigned by the compentent
authority.
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| ASSTT. CHIEF
ARCHITECT:
1. To be responsible to assist Deputy Chief Architect to
perform his duties.
2. To be responsible for preparation of master plan of different
urban areas and layout plans of different schemes of NHA including
architectural plans etc.
3. To be responsible for preparing detail plan for apartment
projects and neighborhood improvement projects.
4. To deal with the revision, modification and up-grading
of local plans.
5. To be responsible for analytical study of the economic
activities which effects the use of lands regarding preparation
of economic strategies of Housing development projects.
6. To deal with the socio-economic survey to form the basis
for the preparation of physical development plans.
7. To examine the proposal for land use for residential,
commercial and industrial purposes.
8. To be responsible for rendering technical advice to the
Deputy Chief Architect and to deal with the preparation of
architectural standards for different residential estates
of NHA.
9. To prepare models of building for guidance of public and
for the NHA projects.
10. To study different aspects of designs of buildings and
suggest modification and improvement.
11. To perform any other duties assigned by the compentent
authority.
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| DIRECTOR (ADMINISTRATION
& FINANCE):
1. To be responsible to assist Member (Admin. & Finance)
to perform his duties.
2. To be responsible for personnel management & training
activities of NHA.
3. To be responsible for processing of departmental proceeding
of officers & Staffs of NHA.
4. He will be responsible for preparing budget, compiling
accounts, disbursement of fund to the field offices as per
budget provision of NHA.
5. To be responsible for preparation of balance sheet and
accounts of NHA.
6. To be responsible for preparation of Accounts manuals/
Accounts Rule and codes of NHA.
7. To perform any other duties assigned by the competent
authority.
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| DEPUTY DIRECTOR
(FINANCE & ACCOUNTS):
1. To be responsible for preparation of Balance sheet and
accounts of NHA.
2. To be responsible for proper maintenance of books of Accounts
both revenue and capital.
3. To be responsible for monitoring & Keeping records
for realisation of premium of lands, flats service charge
and rents and other financial matters.
4. To be responsible for preparation of bank reconciliation
statements of Accounts maintained by the NHA.
5. To ensure proper safe custody of cash, saving certificate
and other relevant important documents of the accounts of
NHA.
6. To be responsible to control expenditure on different
heads as per provision of the budget estimates.
7. To be responsible for preparation of budget estimates
for NHA after collecting necessary figures from different
sections and divisions to get approval from competent authority.
8. To deal with correspondences regarding budget, estimates,
loans and grants etc. with the Govt. Deptts. and other agencies.
9. To be responsible for collection of broad sheet replies
submitted by different Sections and Divisions of NHA on the
basis of Audit objection and preparation of necessary papers
for submission to Board, Administrative Ministry & Directorate
of Audit for disposal.
10. To ensure timely submission of replies of audit reports
by different sections and divisions.
11. To be responsible for co-ordination with the Govt. audit
party.
12. To be responsible for submission of monthly report on
the activities of Finance and Audit sections.
13. To write A.C.R. of the officer and staff working under
him.
14. Any other duties assign by the competent authority.
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| DEPUTY DIRECTOR
(ADMINISTRATION & TRAINING):
1. To deal with the service matters relating to appoinment,
promotion, transfers, time scale, resignation, disciplinary
action etc. of both officers and staff of the NHA.
2. To deal with the increments of all officers and staff
of relevant office of the NHA.
3. To deal with all kinds of leave of officers and staffs
of the NHA.
4. To deal with procurement of stationery, forms and office
equipments etc for Head office.
5. To deal with procurement of liveries of the employees
of the head office.
6. To maintain stock & issue registers of stationery
forms, liveries and office equipments of head office.
7. To deal with installation of office equipment of head
office.
8. Any other duties assign by the competent authority.
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| LAW OFFICER:
1. To be responsible for his duties to the Chairman, NHA.
2. To be in charge of the legal cell of the NHA as well as
the offices thereunder.
3. To advise the Board (NHA) and the offices thereunder on
legal matters.
4. To prepare para-wise reply of the different court cases
filed or to be filed against the Board (NHA) and offices thereunder.
5. To attend court as and when required to advise the Attorney
General and the G.P. for conducting cases. He will also closely
work with the lawer engaged by the NHA & the Executive
Engineers cancer the disposing the court cases.
6. To obtain copies of judgments etc. for immediate decision
on the matters concerned.
7. To keep records of different cases/ suits / legal action
against the Board or of the board and make apraisal of the
case to the Board for perusal.
8. To be responsible for any duties assigned by the Chairman,
NHA, the competent authority.
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| DIRECTOR (LAND
& ASSET. MANAGEMENT):
1. To be responsible for management of land & asset as
per decision of Board/ Chairman.
2. To assist Member (Land & asset management) in discharging
his duties.
3. He will formulate policies regarding allotments for approval
of the Board.
4. To deal with the allotment of residential, commercial
and industrial plots, lands, shops & flats etc as per
approval of the Board.
5. To be responsible for keeping record of permium of lands,
service charges, rents from shops & buildings and amount
received from lease of lakes, ponds ctc.
6. To take measures in order to protect land and assets with
the help of field officers from encroacher’s
and unauthorized occupants.
7. To deal with all the legal matters and civil suits etc.
with the help of law officer under the guidance of the concern
Member/ Chairman.
8. To inspect and supervise the functions of officers and
staff of the concerning land & asset management.
9. To deal with the execution of lease deeds, sale permission,
mortgage, Land allotment, Conversion, Time extension etc.
in respect of land and asset of NHA.
10. Any other duties assign by the competent authority.
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| DEPUTY DIRECTOR
(LAND & ASSETS MANAGEMENT):
1. To be responsible to the director (Land and asset management)
regarding land and asset of the NHA.
2. To deal with the fixation of value of land and structures
of NHA in consultation with concerned Executive Engineers
and Deputy commissioners.
3. To assist Director (L&A) relating to allotment of
land & collection of records for realisation of premium
and service charges etc.
4. To be responsible for maintenance of records for realisation
of premiums of lands and service charges and rents etc. within
his jurisdiction.
5. To assist Director (L&A) for allotment of residentional,
commercial and industrial plots, flats and shops etc. with
the approval of the Board of NHA.
6. To act as magistrate for eviction and to recover the properties
in case of encroachment, unauthorised use of land, houses,
flats and shops etc.
7. To deal with the time extension, lease deeds, sale permissions,
mortgage, plot allotment, mutation, conversion etc. in respect
of land & asset management of NHA.
8. To be responsible to conduct survey, inquires and inspections
of all categories of units regarding land and asset.
9. Any other duties assigned by the competent authority.
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| Asstt. Architect:
1. To be responsible for preparation of Architectural design
of buildings layout plans and land scape.
2. To deal with the Architectural side of building plans
for NHA projects.
3. To prepare models of building for various Housing options
of different income groups of people.
4. To study the Architectural design of multistoried and
highrise building to be constructed by NHA.
5. To supervise the works of Architectural draftsman.
6. To perform any other duties assigned by the competent
authority.
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| Private Secretary:
1. To work directly under the Chairman as staff officer.
2. To scrutinise all the files sent to Chairman by different
sections and Divisions.
3. To deal with matters given by the chairman connecting
with the affairs of the NHA.
4. To maintain engagement programme for the Chairman.
5. To act as protocol officer of the chairman.
6. Any other works as assigned by the Chairman.
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| Programmer:
1. Programmer of the NHA is responsible to the S.E. ( P &
D ) for the execution and management of all works within NHA.
2. He will be responsible directy to all IT related works.
3. He will draw standards and specifications of IT related
works and prepare schedule of rates for approval of the competent
authority.
4. He will be responsible to keep all Members acknowledged
of all the activities of the Authority within his jurisdiction
by submission of reports, statements etc as asked for from
time to time for onward transmission to the chairman.
5. He will be responsible for planning , design, estimating
and implementation of computerization of NHA.
6. It will be his duty and responsibility to develop maintainance
and up- dating the software as per requirement of NHA.
7. He will act as System Analysts & Network Administrator
of the MIS system of NHA.
8. He will be responsible for procurement , repair and maintenance,
trouble shooting, preventive measure and ensuring security
of IT related accessories.
9. It will be his duty and responsibility to develop and
maintain Web Site of NHA.
10. He will dispose of such other matters as may be delegated
to him by the concern Member (Engineering /P& D).
11. He will be responsible for installation, development
and maintenance of GIS Unit of NHA.
12. He will be responsible to automate the works of NHA through
Structural System Analysis & Design .
13. Any other duties assigned by the competent authority.
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| Assistant Programmer:
1. Asst. Programmer of the NHA is responsible to the Programmer
for his work.
2. He will be responsible for all IT related works.
3. He will draw standards and specifications of IT related
works and prepare schedule of rates for approval of the competent
authority.
4. He will be responsible to keep all Members acknowledged
of all the activities of the Authority within his jurisdiction
by submission of reports, statements etc as asked for from
time to time for onward transmission to the chairman.
5. He will be responsible for planning , design, estimating
and implementation of computerization of NHA.
6. It will be his duty and responsibility to develop maintainance
and up- dating the software as per requirement of NHA.
7. He will be responsible for procurement , repair and maintenance,
trouble shooting, preventive measure and ensuring security
of IT related accessories.
8. It will be his duty and responsibility to develop and
maintain Web Site of NHA.
9. He will assist the Programmer for installation, development
and maintenance of GIS unit of NHA.
10. He will be responsible to automate the works of NHA through
structural analysis & design .
11. Such other duties as assigned to him by the competent
authority from time to time.
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| EXECUTIVE ENGINEER
( ELECTRICAL & MECHANICAL):
1. Executive Engineer (E/M) of the NHA is responsible to
the Superintending Engineer Dhaka circle for the executive
and management of all works works within NHA.
2. He will, on behalf of the Superintending Engineer control
directly the all E/M works.
3. He will draw up standards and specifications of E/M works
and prepare schedule of rates for approval of the competent
authority.
4. He will prepare the layout plan of E/M works showing detailed
working drawing for implementation of project under Superintending
Engineer Dhaka Circle, in consultation with Dy. Chief Architect
Dhaka.
5. He will be responsible for implementation of all E/M works
including quality control, issuing certificate for payment
as per rule.
6. He will responsible for preparation tender documents,
invite tender, issuing work order, implementation and making
payments etc. for the E/M works assigned to him as per rule.
7. He will prepare all E/M estimates for the work under S.E,
Dhaka Circle and scrutinize all E/M estimates submitted by
the different circle except Dhaka Circle.
8. He will be responsible for procurement, repair and maintenance
of all machineries, vehicles etc.
9. He will exercise such financial power as may be delegated
to him by the board to facilitate quick and timely implementation
of work and effective control over expenditure.
10. He will be responsible for maintenance of Imprest cash
and its account in connection with all E/M repairing works.
11. He is responsible to keep accounts as per existing codal
rule and submit them punctually to the Authority.
12. He will dispose of such matter as may be delegated to
him by the competent authority.
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| SUPERINTENDING
ENGINEER (CO-ORDINATION & DEVELOPMENT):
1. To assist Member (Engineering & Co-ordination) to
perform his duties.
2. To maintain the attendance register and leave register
of officer and staff of Member (Engineering & Co-ordination)
& to supervise their work.
3. To assist Member (Engineering & Co-ordination) in disposing
of estimates, tenders, survey reports etc. referred to Member
(Engineering & Co-ordination) to maintain all registers
pertaining to these matters.
4. To attend various meetings on behalf of Member (Engineering
& Co- ordination) in the Ministry of Works, Finance, and
Planning commission etc.
5. To sign all letters on behalf of Member (Engineering &
Co- ordination) when the draft is approved by the Member (Engineering
& Co-ordination).
6. To co-ordinate with the field offices and H/Q to appraise
all the members individually about the progress of works in
relevant field.
7. To supply all the information needed to the respective
members as per their requirement.
8. To co-ordinate with all the members in respect of project
preparation monitoring, implementation of the development
projects.
9. To keep inform all the members in respect of day to day
activities of the field officers of NHA as and when required.
10. To visit and inspect the projects of NHA as and when required
to ascertain the progress and quality of works and report
to the competent authority for necessary actions.
11. Any other duties assigned by the competent authority.
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| SUPERINTENDING
ENGINEER (WORKING CIRCLE):
1. To act as a regional head of the NHA.
2. To provide executive and operational guidance to the field
staffs and exercise control and supervision over them.
3. To ensure over-all efficient management of all works within
his jurisdiction.
4. To maintain co-ordination with the representatives of
different Ministries and agencies of his level within his
jurisdiction for the implementation of the respective project.
5. To act as Arbitrator in case of dispute arising between
the Executive Engineers and the contractors.
6. To submit development and establishment budget of Circle.
7. To meet all Executive Engineers within his jurisdiction
once in a month and S.D.Es /AE'sonce in a quarter to review
progress of development works and remove bottlenecks.
8. He will exercise Administrative & Financial power
as delegated by the board.
9. To grant Earned leave of the staffs of his office.
10. The Superintending Engineer should examine the books
of Divisional Officers and their subordinates, and see that
matters relating to the primary accounts are attended to personally
by the Divisional and Sub-Divisional Officers and that the
accounts fairly represent the progress of each work. It will
also be his duty to examine the registers of works as and
when he considers it necessary. He may require a Divisional
Officer to report to his monthly or at longer intervals, on
a work slip, the total expenditure to date under each sub-head
of work, in contrast with the sanctioned estimate. It will
thus be seen that it rest with the Superintending Engineer
to investigate excess over sub-heads with a view to deciding
whether or not a revised estimate will be required for the
work.
11. When a revised estimate is required, it will also duty
on the Superintending Engineer to see that it is submitted
in due time to the sanctioning authority.
12. To be responsible for maintenance of accounts and receipts
of premium of lands, service charges, rents from shops &
buildings and amount received from lake, pond etc.
14. It will be the duty of the Superintending Engineer to
inspect the various works in progress within his circle, and
to satisfy himself that the system of management prevailing
is efficient and economical, that the different stores are
duly verified according to the rules laid down, and that there
is no accumulation of stock in any division beyond its requirements.
He is also responsible that no delay is allowed to occur in
the submission of completion reports. He should, further,
so far as may be possible, inspect periodically all important
public buildings and other works within his jurisdiction.
15. The Superintending Engineer will inspect the divisional
offices at least once a year and record the results of such
inspection in the prescribed form. He is also required to
satisfy himself, from time to time, that the staff employed
in each division is actually necessary and adequate for its
management.
17. The Superintending Engineer is required to make it as
his special duty during his tours to see that measurement
books are carefully kept and measurements are properly recorded,
and that there are complete records of the actual measurements
of each kind of work done for which certificates have been
granted. He should also see that any orders regarding check
measurement are duly observed.
18. To perform any other duties as may be assigned by the
competent authority.
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| EXECUTIVE ENGINEER
(WORKING DIVISION):
1. To be responsible for the execution and management of
all works within his jurisdiction including asset management
and all recoveries.
2. To maintain co-ordination with the representatives of
different ministries and agencies of his level within his
jurisdiction for the implementation of the respective projects.
3. To meet all Sub-Divisional Engineers / Assistant Engineers
within his jurisdiction once in a month to review the progress
of the development works and remove bottlenecks.
4. To be responsible for proper functioning and discipline
of the authority within his jurisdiction.
5. To provide executive and operational guidance to the staffs
and exercise control and supervision over them.
6. He will process the sale permission, mutation, mortgage,
conversion, time extension of land and apartment allotted
to the public within his jurisdiction outside Dhaka with the
approval of Director/ Member Land & Asset management of
NHA.
7. Executive Engineer will be responsible for personnel management
of all officers & staffs under his jurisdiction.
8. The Executive Engineer will issue no objection certificate
for Building plans for all the plots of NHA under his Jurisdiction.
9. To be responsible for implementing Govt. National Housing
Policies.
10. To be responsible to pass and finalize contractor's
bill within his jurisdiction when submitted by the subordinate
office after scrutinizing as per rules and guideline laid
down in P.W.D account codes.
11. Executive Engineer will maintain Bank Accounts for his
Division with the approval of competent authority.
12. Executive Engineer shall maintain a cash book for his
division to incorporate the expenditure.
13. He will exercise administrative and financial power as
delegated by the board.
14. To control and supervise the work of the division.
15. To inspect his office at least once in a month and subordinate
offices at least once in a quarter in addition to annual inspection.
16. To be responsible for maintaining proper security measures
for protection of properties under his jurisdiction.
17. To be responsible for realising salami, rent, premium
and taxes etc of plots, apartments, shops etc. under his jurisdiction.
18. To look after the NHA land and the buildings within his
jurisdiction and to see that proper measures are taken to
preserve these and to prevent encroachment on NHA land under
his jurisdiction. He will give all logistic supports to the
Member (Land & Asset Management) for all eviction purposes.
19. To make systematic arrangements for preservation of stores
for the development projects and repair works within his jurisdiction.
20. To be responsible for timely verification of all stores
and tools and plants under him.
21. The Executive Engineer is held primarily responsible
for informing in cases of probability of excess of actual
over estimated cost of works and should report any such probability
to the Superintending Engineer at once, describing the nature
and cause of the excess and asking for order (decision).
22. To keep on record in his office the following plans,
or such of them as are required in his division :-
i)Complete plans, sections and elevations of every building
or other work under his charge, as actually constructed, any
subsequent alteration being carefully noted. The boundaries
of the ground attached to any buildings should be distinctly
shown.
23 Immediately after the work is finished, it is the duty
of the Executive Engineer to close the accounts of it and
to prepare the completion report and submit to the competent
authority. When it is decided to abandon a work, the accounts
relating to the work should be closed as soon as possible
after such decision is reached.
24. Executive Engineer is required to report immediately
to the Superintending Engineer of any important accident or
unusual occurrence connected with his division and to state
how he has acted in consequence.
25. It is the duty of the Executive Engineer to administer
the grant made for works in his division and with this object,
to keep a close watch excess is permitted to occur and that
if additional funds are necessary, application for the same
is made.
26. He will give all possible logistic support to the law
officer of the NHA. for disposing the court cases.
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| SUB-DIVISIONAL
ENGINEER (CIVIL & E/M)/A.E Working (Civil/E/M):
1. To be responsible for management and execution of works
within his
jurisdiction.
2. To maintain co-ordination with Govt. Office/other agencies
within his jurisdiction.
3. Preparation and submission of the estimates, both preliminary
and detailed development and repair works within his jurisdiction.
4. Preservation of stores for both the development and the
repair works in his charge including maintaining systematic
stock account as per rules.
5. Supervision of the works within the jurisdiction of his
charge including maintaining site order books, job diary and
site account of the materials at site. He will be 100% responsible
for the concealed works and for other items of works as per
P.W.D account code which are recorded in M.B. for payment
to the contractors/ suppliers.
6. To look after NHA land and structure within the jurisdiction
of his sub-division and to see that proper measures have been
taken to preserve the same and to stop encroachment over NHA
land.
7. To maintain cash accounts for the expenditure incurred
from time to time for the works done in his charge and submit
the returns punctually.
8. To be responsible for maintaining proper security measures
for protection of NHA properties.
9. To be responsible for timely verification of materials
and stores.
10. To furnish immediate information to the higher authority
on the occasion of every serious accident.
11. He will exercise administrative & financial power
as delegated by the board.
12. To furnish to the Executive Engineer at the beginning
of each month a progress report of measurements and calculations
of the quantities of work paid for during the previous month,
together with a return of all the materials at site on last
day of the month. It is the duty of the Sub-divisional Engineer
to bring to notice any dilatoriness, bad work, or anything
militating against the interests of Government, on the part
of contractor, and will be responsible for any neglect in
this respect. In the cases of works executed by daily labour,
the Executive Engineer may require labour reports, in the
prescribed form, showing the number of each class of labourers
employed on each work or sub-work to be submitted to him at
such intervals as he may direct.
13. He will be responsible to handover the plots/ flats etc.
after verification of all necessary papers as per instruction
of E.E.
14. Any other duties assigned to him by the competent authority.
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| ASSISTANT ENGINEER(ATTACHED
TO WORKING CIRCLES/DIVISIONS AS STAFF OFFICER):
1. He will act as technical staff officer to the Superintending
Engineer and Executive Engineer and perform duties assigned
to him by his superior officers.
2. He shall contact the concerned Design office and Architectural
office on behalf of the Superintending Engineer /Executive
Engineer for procurement of architectural and structural drawings
of different development project to be executed under the
concerned Circle / Division.
3. He shall study the architectural and structural drawings
as well as finishing schedule of different projects undertaken
by the concerned Circle / Division and intimate, appraise
the Superintending Engineer / Executive Engineer about confusion,
ambiguity etc. if any, that may exist well ahead in time.
4. He will contact the concerned planning Circles and planning
Divisions to collect the approved PCP & PP of different
projects under his Circle /Division and verify whether the
work being undertaken conform to the items of works of the
approved PCP/PP and report it to the Superintending Engineer/Executive
Engineer for taking necessary action.
5. On instruction, he may accompany the Superintending Engineer/Executive
Engineer to different work sites and shall note down instructions
orders etc. issued by the Superintending Engineer/Executive
Engineer at site and communicate the same to officers under
whom the works are executed throughout the Superintending
Engineer/Executive Engineer. He will keep track of the follow
up action and keep the Superintending Engineer/Executive Engineer
informed.
6. As instructed by the Superintending Engineer/Executive
Engineer he will inspect ongoing projects on behalf of the
superior officer and will supervise special items of works
such as R.C.C. casting work, finishing work and other such
items of works as and when required.
7. He shall verify and compile the monthly progress report
including other special reports of projects as wanted time
to time carefully and shall place the same to superior officer
for disposal and shall remain responsible for timely submission
of the same.
8. He shall verify tender documents, in respect of rates,
quantity, specification, special terms and conditions and
as per-construction requirements. He shall check the availability
of fund, administrative approval of the projects and subsequent
technical sanction of the estimates of proposed work and apprise
the Superintending Engineer/Executive Engineer about the status
of the project before it is embarked.
9. He will be responsible for correctness of the S.T./Excess
work statement checked by estimators of the office as assigned
to him.
10. He will exercise administrative & financial power
as delegated by the board.
15. He will assist Superintending Engineer to dispose of
all files, cases regarding the land and asset management.
16. Any other duties assigned by the S.E/ E.E. from time
to time.
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| ASSISTANT ENGINEER(ATTACHED TO PLANNING
& DESIGN CIRCLE DIVISION):
A. For Planning Engineer:
1. He will prepare rough estimate and P.P of Schemes/Projects
assigned to him on receipt of drawings from Architect’s
office. He will maintain close liaison with the Architecture
branch for obtaining plans.
2. He will supervise the estimates checked by estimators
and submit the same to the Superintending Engineer/Executive
Engineer for disposal.
3. He will be responsible for correctness of the S.T./Excess
work statement checked by estimators of the office as assigned
to him.
4. He will visit work-site as and when instructed by the
Superintending Engineer/Executive Engineer.
5. Any other assignment given to him by the Superintending
Engineer/Executive from time to time.
B. For Design Engineer :
1. He will study the Architectural plans of buildings and
other projects to be undertaken by NHA as assigned to him.
2. He will do all engineering calculations at various stages
of preliminary and working drawings.
3. He will prepare complete set of working drawing with structural
details duly approved by the Superintending Engineer/Executive
Engineer concerned for implementation of projects to be undertaken
by the NHA.
4. He may on instruction of Superintending Engineer/Executive
Engineer go to the actual site of execution to check and verify
whether the works are being executed strictly as per approved
design furnished by the Design Circles and also to look into
the soundness of the work. He will inform the Superintending
Engineer/Executive Engineer about any change that may be required
for construction works to keep conformity with other works
around the site.
5. Any other assignments given to him by the Superintending
Engineer/Executive Engineer from time to time.
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| ASSISTANT ENGINEER
(CO-ORDANATION & DEVELOPMENT):
1. To act. as a staff officer of the S.E(Co-ordination &
development) and perform duties assigned to him by the S.E
(Cord. & Dev.).
2. He shall study the architectural and structural drawing
as well as finishing schedule, PCP & PP of all projects
and intimate, appraise the SE/Member about confusion ambiguity
etc. for taking necessary action.
3. He shall verify N.I.T, Tender documents, S.T/Excess work
statement, estimates in respect of rates, quantity, specification,
special terms and condition checked by the attached Sub-Assistant
Engineer.
4. He will assist S.E (Cord. & Dev.) to dispose of all
files, cases regarding the land and asset management including
other financial accounts, statements and registers prefacing
to these matters.
5. To maintain the attendance register, leave register and
to supervise the work of officer and staff under his control.
6. Such other duties assigned by the competent authority.
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| ASSISTANT DIRECTOR
(Land and Asset Management):
1. He will deal with land & asset management matters
under the guidance of the Director (Land and asset management)
2. He will assist Director in connection with allotment of
plots, flats, shops, sale permission, mutation, mortgage permission
and collection of records of premium of lands, rents, etc.
3. He will inspect all housing estate as and when Directed.
4. Any other duties assigned to him by Director (Land and
Asset Management).
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| SUB-ASSISTANT
ENGINEER (CIVIL, E/M) (Attached to field office.):
1. The Sub-Assistant Engineer shall collect engineering data,
prepare preliminary site plan, rough drawing on the basis
of surveys conducted by him or surveyor and prepare rough
estimate for works. He will supervise the development work
assigned to him.
2. He shall submit monthly progress report of works within
his jurisdiction to his higher authority. He shall also bring
to the notice of his immediate higher officer in respect of
any bottlenecks, obstruction or difficulty like to hamper
the progress of the work.
3. He shall take the measurement of all works in his jurisdiction
by himself and assist the Sub-Divisional Engineer/Assistant
Engineer. He will be 100% responsible for all the record measurement
of works in M.B. for payment to the contractor/supplier for
payment.
4. He shall prepare the running account bill and final bills
of all the works and submit the same to the Sub-Divisional
Engineer/ Assistant Engineer.
5. He shall immediately submit completion plans of all completed
works.
6. He shall maintain the measurement books issued to him
in safe custody and put up the same to the higher authority
as an when required.
7. In case of stock he shall bear the responsibility of custodian
of all stock materials.
8. To keep NHA land and property free from encroachments.
In case of any encroachment temporary or permanent is apprehended
or actually takes place, the matter is to be brought to the
notice of the higher authority, law enforcing authority in
writings promptly and take all necessary means to protect
the NHA land and property free from encroachment and un-authorised
occupation.
9. To report the incidence of pilferage/theft or loss of
NHA property and materials to the sub-Divisional Engineer/Assistant
Engineer promptly in writing and take necessary action for
prevention, recovery as per Govt. rule.
10. He will exercise administrative & financial power
as delegated by the board.
11. Any other assignment given by the higher authority from
time to time.
12. He shall maintain the site accounts, T&P accounts
and Impressed cash Account on behalf of the sub-divisional/Assistant
Engineer and submit Monthly/Quarterly/Half-yearly/Yearly to
his higher authority.
13. He shall hard over the physical possession of plot/flat
to the allottee properly on behalf of the Sub-divisional Engineer/Assistant
Engineer and maintaining records properly.
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| SUB-ASSTT. ENGINEER/
SUB-ASSTT. ENGINEER (CIVIL, E/M) Attached to /Circle/Division):
1. He shall scrutinize the estimates, plans, drawings, designs
etc. submitted by the subordinate offices and put up the same
for approval to the appropriate controlling authority.
2. He shall check the rate of the items, verify the market
for rates, embodied the estimates, check the specification
of the items and also analyses the rates of the items of included
in the schedule on the basis of prevailing market rates as
instructed by Superintending Engineer/Executive Engineer.
3. In case of planning and design he will assist the concerned
officer as directed by his superiors.
4. He shall prepare the Project Proforma, Rough Estimate
etc. on the basis of the collected data from the subordinate
offices and submit the same to the appropriate authority as
and when required.
5. Having been instructed by the superior officer he will
draft notice inviting tender, issue notice inviting tender,
help the Assistant Engineer/Executive Engineer/Superintending
Engineer, as the case may be opening the tender/Bid prepare
the opening memo of the Tender/Bids, prepare the comparative
statement of Tender/Bids etc. and put up the same to the concerned
authority for disposal/approval.
6. He will exercise administrative & financial power
as delegated by the board.
7. Any other assignments given by the higher authority from
time to time.
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| ADMINISTRATIVE
OFFICER:
1. He will be responsible to the Executive Engineer regarding
land matters within his jurisdiction.
2. He will be responsible for keeping records of lands/plots/flats
etc. within the Concerned Housing Estate.
3. He will be responsible for collecting premiums from the
allottees and keep proper records of revenue collection.
4. He will discharge his existing duties under the supervision
of Executive Engineer outside Dhaka and process things such
as sale permission, plot/ house allocation, mutation, conversion,
time extension etc. to the Director/Member (Land and Asset
management) through Executive Engineer.
5. Any other duties assigned by the Executive Engineer.
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